Take Supplier Bills From Inbox to Posted Entry
The AI reads each bill whatever the format, matches it to the purchase order and goods receipt, checks the numbers, and routes it to the right approver. People check the exceptions. The repetitive keying is gone.
50+ ERP and software projects. Zero failed projects since 2021.
Keying bills by hand is slow, and it hides errors
When every bill is typed in and checked by eye, mistakes slip through and close drags on. The AI does the reading and matching, so people spend their time on the bills that actually need a decision.
Stop typing bills and start checking them
Supplier bills come as PDFs, scans and email bodies, each laid out differently. The AI reads the header, line items, taxes and totals from all of them, so your team no longer retypes the same numbers into the system every day.
- Every format read, not just clean PDFs.
- Line items and tax pulled out for you.
- People review, the AI does the typing.
Confirm you were billed for what you ordered and got
On every bill the AI compares the invoice against the purchase order and the goods receipt. If a price, quantity or tax does not line up, it holds the bill and flags the exact difference, so nothing wrong is paid or posted by accident.
- Invoice checked against PO and goods receipt.
- Price, quantity and tax mismatches flagged.
- Clean bills move on, exceptions stop for review.
One supplier bill, from received to posted
Every bill follows the same five stages. The AI does the repetitive work at each step, and a person stays in the loop where it counts.
Five steps from inbox to posted entry
The daily work the AI takes off your desk
The repetitive reading, matching and routing runs on its own, while your team keeps control of the decisions.
Reading any bill format
PDFs, scans and email bodies, each laid out differently, all read down to the line items, tax and totals.
Three-way matching
Every invoice checked against the purchase order and goods receipt, with mismatches held and flagged.
Coding and tax
Accounts, cost centres and tax codes applied by your rules, so entries land where they should.
Approval routing
Each bill sent to the right approver, with reminders, so nothing sits waiting in an inbox.
Exception handling
Duplicates, missing purchase orders and price gaps pulled out for a person to look at first.
Posting to your ERP
The approved entry written into the ERP you already run, ready for payment and the ledger.
What automated bill processing gives you
Why teams choose TCB Infotech for bill automation
Vendor bill processing questions
What is AI vendor bill processing?
Do we still key bills by hand?
What is three-way matching and does it handle it?
Are approvals still done by people?
Which ERP does it post into?
How does this help month-end?
Take the Keying Out of Accounts Payable
Book a free consultation. We will look at how your supplier bills arrive today and show you what an AI bill-processing flow would handle before it posts into your ERP.
Book a Free Consultation →No commitment. A practical first look at your bill flow.
What AI Vendor Bill Processing Does
The service takes a supplier bill from your inbox to a posted entry. Here is what it reads, how it matches and routes each bill, and how the approved entry lands in your ERP.
From a bill in the inbox to a clean posted entry
One reader for every layout your suppliers use
Bills come as PDFs, scans and plain email bodies, and every supplier lays them out differently. The AI reads the supplier, invoice number, line items, tax and totals from all of them, so the numbers arrive as data instead of something to retype.
- PDFs, scans and email bodies handled the same way.
- Header, line items, tax and totals pulled out.
- No template to set up for each new supplier.
Three-way matching, then the right person signs off
Each bill is checked against the purchase order and goods receipt. Clean bills move ahead, and anything with a price, quantity or tax gap is held and flagged. Then the bill is routed to the right approver, so approvals stay with people.
- Invoice matched to the PO and goods receipt.
- Mismatches held and explained, not paid by accident.
- Routing to the right approver by your rules.
The approved entry lands where it belongs
Once a bill is approved, the AI posts the entry into the ERP or accounting system you already run, with the right accounts, tax codes and cost centres. Because bills are cleared through the month, there is far less to sort out at close.
- Posted into your current ERP, not a separate silo.
- Accounts, tax codes and cost centres applied.
- Less to clear when month-end comes round.
Everything the service takes care of
Data extraction
Supplier, invoice number, line items, tax and totals read from any bill format.
Three-way matching
Every bill checked against the purchase order and goods receipt before it moves on.
Exception flags
Duplicates, missing purchase orders and price gaps pulled out for a person to review.
Approval routing
Each bill sent to the right approver by your limits and rules, with reminders.
Coding and tax
Accounts, cost centres and tax codes applied so entries land in the right place.
Posting to your ERP
The approved entry written into the ERP you already run, ready for payment.